Inventory Count Sheet
Weekly restaurant inventory count sheet: dry storage, walk-in, freezer, bar, and POS entry sign-off.
- Estimated time
- 45 min
- Frequency
- weekly
- Business type
- restaurant
- Category
- inventory
- Role
- manager
- Role
- kitchen manager
Purpose
Track on-hand inventory weekly for ordering, food cost control, and variance investigation.
Run this inventory count once per week before placing your food order. Count dry storage, walk-in, freezer, and bar separately. Enter totals in your POS or inventory system before signing off.
Dry Storage
Count shelf-stable inventory.
-
Dry storage fully counted
-
Dry storage variances noted (optional)
Note
Walk-In & Freezer
Count refrigerated and frozen product.
-
Walk-in cooler counted
-
Freezer counted
-
Cooler/freezer variances noted (optional)
Note
Bar & Beverage
Count bar liquor and beverage inventory.
-
Bar liquor inventory counted (optional)
-
Beverage inventory counted (optional)
Sign-Off
Enter counts and get manager approval.
-
Counts entered in POS or inventory system
Pass / Fail
-
Manager signature
Signature
Frequently asked questions
How often should a restaurant do a full inventory count?
Most independents count weekly. High-volume operations may count key items daily and run a full count monthly.
Who should complete the inventory count sheet?
The kitchen manager counts back-of-house storage. The general manager or bar manager counts bar and beverage. Both sign off before ordering.
What should I do if counts don't match the POS?
Note variances on the count sheet. Investigate waste logs, receiving errors, and portioning before adjusting par levels or placing orders.
Should bar inventory be counted separately?
Yes. Bar liquor and beverage have different par levels and cost targets than kitchen food. Count them in the bar section even if optional for your operation.
How long does a weekly inventory count take?
Plan about 45 minutes for a small restaurant, or up to two hours for a full-service operation with bar and multiple storage areas.
Want this checklist in an app your team can run daily?
SOP Chef templates fix the blank page. The app will track temps, completion, and inspector-ready logs. Join the waitlist for one email when it ships.